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Fill Out a Valid P 45 It Template

The P45 form is an essential document used in the UK to record details when an employee leaves a job. This form helps ensure that the employee's tax records are updated accurately and that any necessary tax deductions are handled correctly. Understanding how to complete and use the P45 can simplify the transition for both employees and employers during job changes.

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Table of Contents

The P45 form plays a crucial role in the employment landscape of the United Kingdom, particularly when an employee leaves a job. This form is divided into three parts, each serving a specific purpose for the employee, the employer, and the HM Revenue & Customs (HMRC). The first part, designated for HMRC, contains essential details about the employee's departure, including their National Insurance number, tax code, and total earnings and tax paid up to the leaving date. Employers must complete this section accurately and send it to HMRC promptly. The second part is meant for the employee, who should keep it safe as it may be necessary for future tax returns or when applying for benefits. The third part is provided to the new employer, ensuring a smooth transition for the employee into their next role while maintaining accurate tax records. Each section requires specific information, such as the employee's name, address, and financial details, which must be filled out carefully to avoid complications. Understanding the importance of the P45 form and the responsibilities associated with it can help both employees and employers navigate the complexities of employment transitions more effectively.

Misconceptions

Misconceptions about the P45 IT Form

It is only for employees who resign. Many believe the P45 is only needed when an employee voluntarily leaves a job. In reality, it is required whenever an employee leaves, regardless of the reason, including termination or redundancy.
All employees receive a P45 automatically. Some think they will automatically receive a P45 upon leaving a job. However, it is the employer's responsibility to issue this form. Employees should ensure they receive it when they leave.
The P45 is not important. Many underestimate the significance of the P45. This form contains crucial information about an employee's earnings and tax deductions. It is essential for tax purposes and for the new employer to calculate the correct tax code.
It is only relevant for tax returns. Some individuals believe the P45 is only necessary for filing tax returns. While it is important for that purpose, it is also needed for claiming benefits or when starting a new job to ensure proper tax deductions.
All parts of the P45 are the same. There is a misconception that all parts of the P45 contain identical information. Each part serves a specific purpose: Part 1 goes to HMRC, Part 1A is for the employee, and Parts 2 and 3 are for the new employer.
It is not necessary to keep a copy. Some people think they can discard the P45 after receiving it. However, it is advisable to keep a copy for personal records, as it may be needed for future reference or tax inquiries.

↓ P 45 It PDF Form

Key takeaways

Here are some key takeaways about filling out and using the P45 It form:

The P45 form is used when an employee leaves a job, and it has four parts.
Employers must complete Part 1 and send it to HM Revenue & Customs (HMRC) immediately.
Parts 1A, 2, and 3 should be handed to the employee upon their departure.
Use capital letters when filling out the form to ensure clarity.
Make sure to include the employee's National Insurance number and PAYE reference.
If the employee has a Student Loan, indicate this by entering 'Y' in the appropriate box.
For tax purposes, the form requires the employee's total pay and tax to date.
If the employee is leaving due to death, mark the form accordingly and send it to HMRC right away.
Employees should keep Part 1A safe, as they may need it for tax returns.
New employers should check the P45 and complete Parts 2 and 3 before sending Part 3 to HMRC.

Filling out the P45 accurately helps ensure a smooth transition for both the employee and the new employer. It also prevents issues with tax deductions in the future.

Dos and Don'ts

When filling out the P45 IT form, follow these guidelines to ensure accuracy and compliance.

Use capital letters when completing the form to enhance readability.
Provide correct details for the employee's National Insurance number and PAYE reference.
Complete all relevant sections for the leaving date, total pay, and tax to date.
Certify the information entered in items 1 to 11 is correct before submission.

Do not leave sections blank unless specifically instructed to do so.
Avoid using incorrect codes for tax or student loan deductions.
Do not forget to send Part 1 to HM Revenue & Customs immediately.
Do not alter any parts of the form after completion.

P 45 It Preview

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •